Job Description
The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and specialized care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life-saving research. From genetic counseling and targeted drug therapies to a growing array of minimally invasive procedures, Cedars-Sinai continues to stand at the forefront of technology, innovation and discovery improving patient outcomes.
Join our team and use your skill with an organization known nationally for excellence in research!
Job Summary:
The Research Administrative Coordinator works under the direction of the Research Director; Research Manager; and the Research Operations Associate of the assigned research area. Provides reports pertaining to the budgetary and fiscal management of research programs. Assists in coordinating division academic activities. Provides assistance with time and effort reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.
Essential job duties and responsibilities:
Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.
Coordinates the administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
Composes written correspondence, NIH reviews and letters of recommendation.
Generates monthly fiscal and physician billing reports and distributes to department management.
Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).
May assist Principal Investigator with completing and submitting federal and non-federal grants.
May assist with pre- and post-award grant administration functions.
May assist with tracking project metrics.
Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.
Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.
Assists with creation and maintenance of budgets for research programs.
Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
Coordinates all academic activities, seminars, lectures and meetings.
May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
May conduct literature searches and format manuscripts for submission and publication.
Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
Assists Department management with other duties as necessary.
Qualifications
Educational Requirements: Bachelor’s Degree or equivalent combination of education and directly related experience.
Experience:
- Excellent language skills and understanding of Grants, Manuscript, and Abstract guidelines.
- Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.
- Proficiency in Word, PowerPoint and Excel.
- Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.
- Previous experience in research environment preferred.
Physical Demands:
- Able to perform moderate lifting.
- Able to sit, stand and walk for prolonged periods of time
- Able to read papers and online documents.
- Able to operate standard office equipment
- Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.
About Us
About the Team
Req ID : HRC0745527A
Working Title : Research Administrative Coordinator - Smidt Heart Institute - Cheng Lab
Department : Heart Institute
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $25.73 - $43.74
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)
