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Sr. Administrative Assistant - Supply Chain - Full-Time (Day Shift)

Requisition # 20001368 Apply Now

Grow your career at Cedars-Sinai!

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons we’ve achieved our fifth-consecutive Magnet designation for nursing perfection. From working with a team of best-in-class healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others. Join us, and discover why U.S. News & World Report has named us one of America’s Best Hospitals!

 

The Supply Chain Department at Cedars Sinai Medical Center has a great opportunity for a Sr. Administrative Assistant to provide administrative support to this unit.


Under general supervision, the Sr. Administrative Assistant provides administrative support, coordinating all administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing  procedures and systems and ensuring the orderly and timely flow of business through the office.  Coordinates the clerical and administrative staff workflow through the office. Coordinates and administers human resource and payroll functions and participates in budget review and financial processes.

Qualifications (Education, Experience, Skills and Abilities) we are looking for:
 
High School Diploma or GED required.

Two to three years progressively responsible office and administrative experience required.
Proficient to advance working experience in Microsoft Office Suite.
Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.
Demonstrated ability to compose letters, policy statements, procedure manuals and reports on own initiative.

Ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.
Ability to type proficiently (60 WPM).
Ability to edit material and ensure correct punctuation, spelling and grammar. Ability to perform simple mathematical calculations.
Must possess a minimum computer competency comprised of a working knowledge of Windows or comparable system (specifically including keyboarding and mouse skills). Must additionally possess a working knowledge of word processing, spreadsheets, presentation development, email, browsers and online reporting.
Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System, and the ability to apply the knowledge to the work of the office.
Experience demonstrating the ability to handle multiple tasks frequently with short timelines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.
Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.
 
Physical Demands:
- Able to lift, push and pull 50 lbs.
- Sit for long periods of time utilizing visual  and manual dexterity.
  • Working Title: Sr. Administrative Assistant - Supply Chain - Full-Time (Day Shift)
  • Department: Mat Mgmt Admin
  • Business Entity: Clinical & Support Services
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day
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Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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Los Angeles, California

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