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Senior Event Coordinator

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Requisition # HRC0833671

Align yourself with an organization that has a reputation for excellence. Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefits' package and competitive compensation. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals.

What you will be doing in this role:

The Sr. Event Coordinator provides strategic support to the Associate Director of Development Events in the planning and execution of all cultivation, stewardship, recognition and fundraising events and experiences, both virtual and in-person. Complete events as assigned and works independently to plan and complete the event cycle, while meeting the needs of the client and all key partners in alignment with brand standards, and with minimal direct supervision. Collaborates cross-functionally with team members across Cedars-Sinai to develop seamless and engaging donor events and experiences. Prepares status reports on project plans, progress and results of activities. May provide lead direction, functional oversight and/or training of junior staff. In this role you will:

  • Function as the lead Development Events contact for all assigned events. With the support of, and/or under the direction of the Associate Director, plans, coordinates and implements development events. This includes virtual and in-person events.
  • Lead intake meetings with internal partners for all assigned events; responsibilities include support in developing scope of work, soliciting bids, creating planning and event timelines, development of communication, briefings, etc.
  • Develop thoughtful communication strategy with all key partners, coordinating post-event follow-ups, engagement and demonstrating leadership.
  • Coordinate the production of all event-related printed and digital materials. Reviews and approve all data requests, digital mailings, emails, content requirements, awards, signage, host gifts, programs and final lists.
  • Act as a liaison to off-site venues and/or vendors for all assigned events and coordinates all event production needs. Coordinates vendor contracts and terms in accordance with budget constraints and guidelines.
  • Be responsible for on-site event logistics including catering, signage, staging, setup, awards, event security and other required event details. Act as event day lead and coordinate with vendors and additional event staff, as required.
  • Work with members of Advancement as well as other internal partners to ensure that all detailed criteria and procedures for Development Events are properly documented. Tracks event gifts, event budgets, check processing and documents in appropriate database (e.g., Raiser's Edge).
  • Identify new and efficient steps in the event planning cycle that contributes to departmental success.

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Requirements:

  • High School Diploma or GED required. Bachelor’s Degree in Communications, Marketing Communications, or Event Planning and Management or related field preferred.
  • Minimum of two years’ experience in Event planning, event management, production, public relations or related experience required. Prefer at least five years’ in successful event management, event planning, or a related, preferably in a hospital, academic or nonprofit research organization managing large fundraising events.

Why Work Here:

Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation.

 

 

  • Working Title: Senior Event Coordinator
  • Department: Adv Development Events
  • Business Entity: Corporate Services
  • City: Los Angeles
  • Job Category: Fundraising/Development
  • Job Specialty: Event Planning
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.

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