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Senior Administrative Assistant - Peds Primary Care

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Requisition # HRC0608392

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.

 

Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.

What you will be doing:

  • Schedules appointments and meetings. Coordinates arrangements for meetings, conferences, or travel for an individual or group or department.
  • Manages complex calendars.
  • Composes and distributes meeting agenda and minutes.
  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
  • Establishes procedures and systems to ensure orderly and timely flow of the office operations.
  • Edits documents suitable for publications and distributions; ability to edit materials for punctuation, spelling, and grammar.
  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and/or unit. 
  • Responds timely, effectively, and appropriately to deliverables. 
  • Identifies and responds to both - internal and external customer/client needs utilizing available resources
  • Assist with processing of follow up referrals and authorizations as directed by physician(s)
  • Prepares monthly physician coverage schedules and distributes to stakeholders to ensure appropriate coverage
  • Scanning documents required by assigned doctors and programs to maintain compliance with federal agencies

Qualifications:

  • High School Diploma or GED, required.
  • Minimum of 2 years of office and administrative experience, required.
  • Ability to handle multiple demands and / or manage complex and competing priorities.
  • Ability to work with tight timeframes and meet strict deadlines.
  • Ability to demonstrate time management and priority setting skills.
  • Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc).
  • Ability to identify problems and resourcefulness to resolve them independently and on own initiative.
  • Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.
  • Excellent communication (written and verbal) skills.
  • Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.
  • Working Title: Senior Administrative Assistant - Peds Primary Care
  • Department: Peds Primary Care
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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