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Senior Administrative Assistant - Kidney Transplant

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Requisition # HRC0939996

Job Summary:

Under general supervision, provides administrative support to Physicians & Faculties in coordinating all administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing  procedures and systems and ensuring the orderly and timely flow of business through the office.  

Primary Duties and Responsibilities:

  • Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

  • Distributes and disseminates information within the department and/or unit.

  • Orders supplies and arranges for equipment maintenance.

  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

  • Establishes and maintains an internal filing system.

  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Educational Requirements:

High School Diploma/GED (required)
Two years college with courses in business, accounting, computer operation and applications. (preferred)

Licenses:

N/A

Experience:

  • Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative
  • Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.
  • Demonstrated ability to compose letters, policy statements, procedure manuals and reports on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.
  • Ability to type proficiently (60-75 WPM). Ability to edit material and ensure correct punctuation, spelling and grammar. Ability to perform simple mathematical calculations.
  • Must possess a minimum computer competency comprised of a working knowledge of Windows or comparable system (specifically including keyboarding and mouse skills). Must additionally possess a working knowledge of word processing, spreadsheets, presentation development, E-mail, browsers and on-line reporting.
  • Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System, and the ability to apply the knowledge to the work of the office.
  • Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.
  • Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.
  • Or a comparable level of education, training and experience.

Physical Demands:

Perceptive Acuity and ability to perform duties as described.  Includes standing, bending, walking, light lifting.

  • Working Title: Senior Administrative Assistant - Kidney Transplant
  • Department: Kidney Transplant M/S
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.

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