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Senior Administrative Assistant - Biomedical Sciences

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Requisition # HRC0477106

Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching and community service!

Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow’s physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.

As a departmental home for academic research scientists at Cedars-Sinai, the Department of Biomedical Sciences is at the cutting edge of research and training. Our faculty, fellows and graduate students are among the world's best in their areas. We work tirelessly to make new discoveries in diverse biomedical sciences including immunology, imaging, genomics, neuroscience, cell biology, metabolism, bioinformatics, diagnostics and therapeutics that will ultimately benefit our patients.

Supporting the Department of Biomedical Sciences, the Sr. Administrative Assistant is responsible for planning, implementing and coordinating day-to-day operations, as well as performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow. As a Sr. Administrative Assistant, you will support an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Job Duties and Responsibilities:

  • Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
  • Distributes and disseminates information within the department and/or unit.
  • Orders supplies and arranges for equipment maintenance.
  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
  • Establishes and maintains an internal filing system.
  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Educational Requirements:

  • High School Diploma, required. Bachelor's Degree is highly desired.

Experience and Skillset:

  • Two (2) years of office and administrative experience, required.
  • Ability to balance multiple demands and handle complex and competing priorities.
  • Ability to work within tight timeframes and meet deadlines.
  • Demonstrated ability of time management and priority setting skills.
  • Intermediate knowledge of software applications and operate technological devices (e.g., Microsoft Office Suite, computer, laptop, tablet, smartphone, etc.).
  • Working Title: Senior Administrative Assistant - Biomedical Sciences
  • Department: BMS - General
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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