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Research Grant Specialist II - Smidt Heart Institute - Albert Lab

Los Angeles, California

Overview

Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. By joining us in an academic role, you’ll be a part of formulating future ideas for discovery and then translating those discoveries into cures for the benefit and health of the Los Angeles community.

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Success Profile

What makes a successful Research Grant Specialist II - Smidt Heart Institute - Albert Lab at Cedars-Sinai? Check out the traits we’re looking for and see if you have the right mix.

  • Analytical
  • Organized
  • Deadline-oriented
  • Adaptable
  • Results-driven
  • Problem-solver

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Culture

Discovery is central to Cedars-Sinai’s mission. Our laboratories and clinics generate ideas, therapies, devices, and systems that contribute to biomedical progress around the world. Cedars-Sinai’s investigators push the frontiers of biomedicine with studies in cardiac care, cancer, digestive health, the neurosciences, women’s health, and more. Cedars-Sinai’s robust academic enterprise shapes the experts who will help redefine medicine for the next generation.

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Responsibilities

Requisition # HRC0690004

As a Research Grant Specialist, you will work with the Principal Investigator (PI) to complete and submit federal and non-federal grants and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments. This role performs all Pre and Post award administrative functions, including, but not limited to, preparing and routing internal documents for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. Will be expected to comply with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

  • Works with principal investigator to complete and submit federal and non-federal grants.
  • Works as the liaison between department or research group and sponsored research funds administration, accounting, and finance departments.
  • Performs all Pre and Post award administrative functions.
  • Prepares and routes internal documents for signature and processing.
  • Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
  • Performs necessary funding corrections via direct cost transfer requests.
  • Identifies opportunities for research funding opportunities.
  • May assist with patient research billing.
  • Ensures compliance with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
  • Maintains research practices using Good Clinical Practice (GCP) guidelines.
  • Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
  • Participates in required training and education programs.

DEPARTMENT SPECIFIC JOB DUTIES AND RESPONSIBILITIES: 

  • Assumes primary responsibility for all pre-and post-award activities: responsible for maintaining solvency of all funds within the Department. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions.  Makes recommendations for cost savings and re-budgeting, based on thorough understanding of study requirements and funding agency's regulations. Directly manages a portfolio of faculty and attendant grants and cost centers.
  • Works with financial staff to provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.
  • Serves as primary liaison to Cedars-Sinai, NIH and other sponsoring agencies with regard to fiscal administrative concerns. Prepares data for submission.
  • Creates and maintains spreadsheets for each staff member detailing annual salary support sources and duration of support.
  • Interacts extensively with Cedars-Sinai Research Administration to ensure compliance with all hospital, government (NIH) and funding agency policies.
  • Prepares and submits all EDC (PeopleSoft) salary sheets for faculty, fellow and staff members.
  • Oversees all PeopleSoft and time-keeping functions, as well as requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines, annual mandatory training, and ensures that the appropriate paperwork is completed.
  • Performs numerous personnel matters including writing job descriptions, discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and advises supervisors with regard to personnel policies and procedures.
  • Serves as liaison to Accounts Payable, Payroll, Purchasing and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the research group.
  • Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects.  Monitors status of Institutional Review Board (IRB) approval for pending and ongoing studies, works with investigators to submit new applications, annual reviews and notification of changes to study design and methods.
  • Provides facilities management of off-site office space for the research group.  Oversees maintenance requests, telephone and computer network service changes, security issues, interactions with cleaning companies and other outside vendors.
  • Assists Director in certifying quarterly Time and Effort reports.
  • Interacts extensively with Director, Chair and other staff to assess administrative and financial needs of research group, and to revise policies and procedures to meet changing needs of Department.
  • Performs other duties as assigned or requested.
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Educational Requirements: 

  • Bachelor of Arts or Bachelor of Science Degree is required

Licenses: 

  • ACRP/SoCRA (or equivalent) certification preferred

Experience: 

  • Five (5) years minimum experience in administration of research grants, or equivalent combination of education and experience.

Department specific preferred experience: 

  • Experience with and proven ability with research administration and grants management activities.
  • Excellent organizational skills to manage many competing timetables and responsibilities.
  • Excellent verbal and written communication skills to communicate effectively with Department personnel, members of other Cedars-Sinai offices, and outside funding agencies (NIH, industry and foundations) and vendors.
  • Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Department.
  • High degree of analytic ability to manage the financial aspects of the position.
  • Knowledge of technology:  personal computers and the ability to operate word-processing, spreadsheet and database software.
  • Demonstrated ability to analyze data and logically present it.
  • Working Title: Research Grant Specialist II - Smidt Heart Institute - Albert Lab
  • Department: Heart Institute Operations
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Academic/Research
  • Job Specialty: Contract & Grant Budgeting/Funding
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.

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Rewards

Discover all the ways Cedars-Sinai appreciates your efforts.

  • Healthcare

  • 401(K)/Retirement Plans

  • Continuing Education

  • Relocation Reimbursement

  • Professional Development

  • Work/life Balance

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