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Project Coordinator - Hematology and Cellular Therapy - Full-Time

Requisition # HRC0372437 Apply Now

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.

Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.

 

The Hematology and Cellular Therapy division is seeking for a highly motivated Sr. Administrative Assistant to provide administrative support and contribute to our mission of providing word-class health care and the best quality service to our patients and communities.

We invite you to consider this exciting opportunity and provide us with an opportunity to learn more about you and your skills!

 

What will you be doing in this role?

Under general supervision, provides administrative support to the Division Medical Director, coordinating all administrative activities of the Division of Hematology and Cellular Therapy. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office.  Coordinates the clerical and administrative staff workflow through the office. Coordinates and administers Human Resource and Payroll functions and participates in budget review and financial processes.

 

 

 

Primary Duties and Responsibilities may include, but are not limited to the following: 

  • Coordinates and maintains applicable program schedules and agendas; which may include tracking deadlines, deliverables, communication with management and/or stakeholders.
  • Interfaces with other departments, staff, leaders and/or other partners in the administration of the program.
  • Provide coordination of applicable logistics or information as directed by leadership.
  • Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral in the promotion and administration of the program/project.
  • May actively represent the program and/or the organization.
  • Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties.
  • May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program.
  • Supports the development and management of program budgets; maintain and track all supporting budget/financial files and documents.
  • Interface with other departments, vendors and applicable community parties as needed.
  • Responsible for creating reports for management in the evaluation of the program performance or day-to-day operations. May also be responsible for documenting and tracking program compliance.
  • May provide feedback to management and make recommendations regarding program operations and/or procedures.
  • Provide general administrative support to the Division Director.
  • Responsible for division and director record keeping and preparation of reports.
  • Coordinate directors travel and external meeting planning.
  • Aid in preparation of academic submissions.

 

Required Qualifications:

2 years' progressively responsible administrative or strategic support experience required

High School Diploma or GED required

 

Additional Qualifications we are looking for:

3 years organizational program or project coordination/support experience preferred

Bachelor's degree preferred
Ability to identify problems and resourcefulness to resolve them independently and on own initiative 

Demonstrated experience in handling multiple tasks frequently with short timelines, prioritizing and organizing workload; accurate and complete follow-up on all projects with minimal or no supervision
Demonstrated ability to establish intra-departmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units
Strong computer literacy comprised of a working knowledge of Windows or comparable operating system

Must additionally possess working knowledge of word processing, spreadsheets, presentation development, e-mail, browsers, and online reporting

 

 

  • Working Title: Project Coordinator - Hematology and Cellular Therapy - Full-Time
  • Department: Hematology and Cell Therapy
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day
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Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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Los Angeles, California

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