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The Coordinator provides strategic support on a mid to large scale for the assigned program or project to facilitate management of programs according to organizational standards.
What will you be doing in this role?
- Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.
- Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership.
- Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization.
- Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
- Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.
- Assists with formatting of manuscripts, grants, data tables, presentations, etc. in preparation for EAB meetings, site visits, CCSG grant preparation, etc.
- Provides administrative support to the program directors, program working groups, and/or committees. Program Coordinator will also coordinate and assist the research program(s) efforts and initiatives related to community engagement and outreach, and education and training.
- Supports the research programs, including helping prepare meeting agendas, keeping minutes, preparing summary of action plans, monitoring completion of action items, and completing action items assigned to the position.
- Coordinates academic activities, seminars, lectures, and meetings for the CCSG research program(s)
- Supports preparation of program metrics and trend reports to program leaders and senior leadership, on defined frequency or as requested by leadership (e.g., CSC membership, cancer-related list of publications, publication metrics, grants funding), researches and gathers data for research program reports. Helps conduct preliminary analysis of data. Helps prepare report content and format to display findings most effectively.
- Provides coordination of program retreats, program meetings, scientific symposia, seminars, conferences, workshops, faculty recruitment visits, other program related committees or working groups meetings, and CSC functions, as assigned.
- Provides administrative support for NCI designation related activities and meetings, including CCSG Executive Committee meetings, EAB visits, and NCI site visits. Coordinates scheduling of strategic and executive planning activities, as assigned.
- Assists in NCI designation and research programs pre-and post- sponsored project submission and related activities.
- May support activities involved in the administration of the CSC Developmental Funds Committee and pilot funded research projects.
- May support membership database, including updating member profiles, performing publication and grant funding reviews, facilitating membership application routing, monitoring and facilitating compliance of members to publications reporting requirement, assisting with membership renewals, and other membership related duties.
- Participates in the research and academic activities of the institute, strategic planning, philanthropic development to support research efforts.
- Helps monitor budgets and reconcile expenses for the research programs.
- Helps draft a variety of business correspondence, reports, confidential documents and/or forms, and related materials.
- Demonstrates initiative, resourcefulness, and problem-solving skills in organizing and prioritizing.
- High School Diploma/GED required.
- 2 years of progressively responsible administrative or strategic support experience.
- Bachelors Degree, Health care, Business Administration, Management preferred.
- 3 years of organizational coordination/support experience; utilizing management and development procedures
Working Title: Program/Project Coordinator, Per Diem - Cancer Institute
Department: Cancer Institute
Business Entity: Academic / Research
Job Category: Administrative
Job Specialty: Administrative
Position Type: Per Diem
Shift Length: 8 hour shift
Shift Type: Day
Base Pay: $28.17 - $43.66
Our compensation philosophy
We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role
Diversity and Inclusion at Cedars-Sinai
We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All.
Cedars-Sinai is an Equal Employment Opportunity employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.