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Manager, Veterinary Services

Los Angeles, California

Overview

Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. By joining us in an academic role, you’ll be a part of formulating future ideas for discovery and then translating those discoveries into cures for the benefit and health of the Los Angeles community.

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Success Profile

What makes a successful Manager, Veterinary Services at Cedars-Sinai? Check out the traits we’re looking for and see if you have the right mix.

  • Analytical
  • Organized
  • Deadline-oriented
  • Adaptable
  • Results-driven
  • Problem-solver

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Culture

Discovery is central to Cedars-Sinai’s mission. Our laboratories and clinics generate ideas, therapies, devices, and systems that contribute to biomedical progress around the world. Cedars-Sinai’s investigators push the frontiers of biomedicine with studies in cardiac care, cancer, digestive health, the neurosciences, women’s health, and more. Cedars-Sinai’s robust academic enterprise shapes the experts who will help redefine medicine for the next generation.

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Responsibilities

Requisition # HRC1082769

Grow your career at Cedars-Sinai

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons we’ve achieved our fifth-consecutive Magnet designation for nursing excellence. From working with a team of premier healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others. Join us, and discover why U.S. News & World Report has named us one of America’s Best Hospitals!

What will you be doing in this role?

Under the direction of the Staff Veterinarian of Comparative Medicine, the Veterinary Services Manager is responsible for the daily management of veterinary services provided by the clinical staff (Animal Health Technicians), scheduling and operation of the Large Animal Core Surgical Facility and management of the Research Institute Controlled Substance DEA registrations.   The incumbent should be forward thinking with the ability to establish and maintain a team culture that meets the departmental Performance, Commitment and Businesslike/Professional (PCB) standards.

The position includes management of all the primary clinical areas:  Rodent  and USDA covered species health including the institutional biosecurity program and health cases, core surgical facility for large animals, medication rooms and specialized rodent services.  The incumbent is expected to act as primary Animal Health Technician in any clinical area in the event of absence or as needed due to high volume scheduling.  The incumbent will participate in teaching activities by demonstrating techniques or procedures to researchers and staff (training on controlled substances, biomethodology, medical and surgical care, husbandry and use of laboratory animals).  The incumbent will participate in writing, reviewing and implementing Standard Operating Procedures (SOPs).  The incumbent will ensure maintenance of records (clinical, health,  controlled substance, personnel, etc.) by the clinical staff in compliance with DEA, USDA, FDA, OLAW and Comparative Medicine regulations and policies as well as AAALAC Int. standards for accreditation. The incumbent will be expected to be on-call weekends and holidays as needed.  The incumbent will conduct recruitment, onboarding, and training of new Animal Health Technicians and perform annual performance evaluations of all Animal Health Technicians according to CSMC standards.
 

Primary Duties and Responsibilities:

•    Personnel Management

1. Manages clinical staff team by providing training, guidance and coaching related to (a) adherence to Departmental policies and procedures, (b) efficient, effective and consistent veterinary care, (c) performance of daily duties, (d) staffing coverage, and (e) employee growth and development. 
2. Plans and organizes clinical staff human resources to meet the demands of all the clinical areas:  Rodent  and USDA covered species health including the institutional biosecurity program and health cases, core surgical facility for large animals, medication rooms and specialized rodent services.  
3. Ensures regulatory compliance and operation within current standards of veterinary care.
4. Ensures clinical staff maintains appropriate veterinary medical records containing vital and necessary information pertinent to health of animals.

•    Core Surgical Facility Management

1. Schedules large animal surgical suite usage as well as anesthesia services for USDA covered species outside the surgery suite and ensures appropriate aseptic environment of surgical suites according to IACUC, USDA and AAALAC standards.
2. Monitors the Core Surgical facility physical plant (including prep, recovery, and sterilization rooms), submits work orders for repairs and ensures timely resolution of physical plant issues.
3. Oversees maintenance and repair of equipment, coordinating with CSMC craft workers, Research Facilities Administration (RFA), and outside contract vendors as needed anesthesia machines for surgical tables and other support equipment used in prep rooms, recovery rooms and ORs (LED OR lights; house supplied suction, med gas and waste anesthetic gas scavenging).

•    Controlled Substance (CS) Program Management

1. Manages Research Institute’s Drug Enforcement Agency (DEA) registrations; Davis, AHSP and Campus Designations.  Ensures timely submission of lockbox location updates, coordinates with Research Facilities to install new lockboxes, and ensures timely renewal of registrations. Develops processes and best practices for performing inventory and accountability audits of all primary, secondary and remote lockboxes. 
2. Maintains usage compliant with Research Institute policy and procedures as well as Title 21CFR § 1300 to end, and CA Health & Safety Code Division 10: California Uniform Controlled Substance Act.
3. Maintains accurate record archives sufficient to follow all Controlled Substances from receipt through use and/or proper disposal in compliance with DEA regulations.  
4. Develops and executes mandatory controlled substance training for Comparative Medicine clinical staff, Principal Investigators and laboratory Controlled Substance Designees (designees are appointed by laboratory Primary Investigators as approved to pick up controlled substances from the Comparative Medicine medication rooms).
5. Order Controlled Substances and maintains appropriate inventory based on the needs of Comparative Medicine and authorized researchers.

•    Compliance Management

1. Provides Administrator domain expertise independent of EIS for DVMax—electronic medical record system for large animals (USDA & GLP compliant)
2. Responsible for providing IACUC with annual large animal use data for submission to USDA and AAALAC.
3. Manages and develops best practices for internal biosecurity program (sanitation screening, sentinel rodents, exhaust air duct PCR, excluded pathogen list and pathogen surveyed list) and archives reports to ensure results are available for review as needed for retrospective analysis and creation of rodent health reports for rodent exports to other research facilities domestically and internationally.

•    Financial Controls

1. Negotiates and obtains approval for new and renewed vendor contracts to obtain best pricing on: rodent sentinels, outsourced diagnostic lab/biosecurity monitoring services, and equipment PM/repairs
2. Captures monthly charges for items not recorded in electronic medical records so PI monthly billings are complete and Comparative Medicine recovers all expenditures. 
3. Participates in annual budget review and provides data to support proposed charges.
4. Assist the Executive Director to maintain current pricing list to ensure accuracy for all veterinary services recharge items. 
5. Oversees ordering and inventory of all medications and consumable supplies needed to support institutional veterinary care and animal research support.

 


Educational Requirements:
Bachelor's Degree- Biology or Animal Science         

Licenses:

Laboratory Animal Technologist (LATG) -Upon Hire        
CITI Course Certification-IACUC (Institutional Animal Care & Use Committee). 30 Days      
California Registered Veterinary Technician (RVT)- Upon Hire    

Experience:

5 years -Veterinary experience in a AAALAC Int. Accredited Animal Research Facility       
3 years -Supervisory/Management Experience in a AAALAC Int. Accredited Animal Research Facility     

Physical Demands:

Standing, Walking, Sitting, Lifting - 50 lbs., Carrying - 50 lbs., Pushing - 25 lbs., Pulling - 25 lbs., Climbing, Balancing, Stooping, Eye/Hand/Foot Coordination, Crouching, Crawling, Reaching, Handling, Grasping, Feeling, Talking, Hearing, Repetitive Motions, Kneeling


Working Title: Manager, Veterinary Services
Department: Comparative Medicine
Business Entity: Academic / Research
Job Category: Academic/Research
Job Specialty: Animal Care
Position Type: Full-time
Shift Length: 8 hour shift
Shift Type: Day

Base Pay: $106,400.00 - $186,000.00

Our compensation philosophy

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role

Diversity and Inclusion at Cedars-Sinai

We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All.

Cedars-Sinai is an Equal Employment Opportunity employer.

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.

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