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Grant and Contract Officer - Post Award

Requisition # 18002278 Apply Now

The Grant & Contract Officer (GCO), as a member of the centralized office of Sponsored Research and Funds Administration(SRFA), is responsible for accurate and comprehensive post-award administration of research awards and clinical trials generated by assigned department(s).  Works as a team member according to management direction.  Major responsibilities include: patient and helpful assistance for Principal Investigators (PI’s) and staff of financial post award management of research projects. Provides interpretation of funding agency regulations and procedures to ensure that PI’s understand their responsibility and are given timely notice of sponsor requirements.  Utilizes professional abilities in financial compliance and reporting to ensure responsible post award administration of externally sponsored awards, philanthropic support, and pharmacueitically funded clinical and basic research.  Knows and follows institutional and departmental policies and procedures.  Guides PIs and staff on CSMC and Sponsor  policies as they apply to research administration.  Conducts in-service training seminars for PIs and Staff.  Services as an information source for the department and research community.  Participates in career development training and departmental performance improvement processes. Performs other related duties as assigned.

 

Essential job Duties and Responsibilities:

  • Working under the general supervision of the Manager of Post Award Services: prepares invoices and financial reports, reviews transactions and expenditures,Review and guidance is focused in the areas of meeting agency requirements andfinancial reporting.
  • Identifies allowability of costs, including medical center and indirect costs, and maximizes budget justification strategies.
  • Demonstrates flexibility and initiative to effectively support change efforts to respond to environmental and organizational changes. 
  • Ensures compliance with state and federal laws, accreditation, professional and regulatory agency standards.
  • Provides timely financial information that assists users meet their financial goals.  Maintains timely execution of invoicing, FSR’s, cash collection and expenditure review. 
  • Provides deficit reports for distribution to Cedars-Sinai departments and monitors resolutions.
  • Monitors changes in policies of funding agencies and identifies financial issues including those which impact reimbursement for the Medical Cter.
  • Reviews account balances and takes necessary action to correct any problem issues.  Provides notification to management regarding accounts not in compliance with funding limitations.
  • Prepares monthly financial reports and reconciling entries for General Accounting.  Prepares cash flow reports, income statements, and compile monthly financial reports.
  • Manages and communicates financial information to Cedars-Sinai’s research community and General Accounting as well as external funding agencies.
  • Responsible for financial closeout of awards as required by CSHS and agency policies.  Ensures that records are maintained in the Archive File as required by the funding agency and CSHS.


DEPARTMENT AND/OR UNIT SPECIFIC – ESSENTIAL JOB RESPONSIBILITIES:

  • Is responsible for maintaining up to date knowledge of grantor policies and procedures, in particular the National Institutes of Health, and major not-for-profit foundations. Familiar with Uniform Guidance and OASC-3.  In consultations with the Post Award leadership, interprets the policies and procedures during the administration of each grant and/or contract.
  • Is required to maintain up to date knowledge regarding institutional policies and procedures and determine how they may impact grant and contract administration.  Alerts PIs to impacts and required actions.  Recommends new policies and/or changes to existing policies whenever necessary to SGCO.
  • Understands and uses the various systems within the medical center and major federal and not-for-profit sponsors which are required for the submission of proposals and/or the administration of grant and/or contracts.  These systems include, but are not limited to, the following:  accounting, grant processing, purchasing, human resources, and data systems, i.e. use of the PC’s, databases and networks. Intermediate to advanced expertise in word processing, spreadsheet and presentation software (e.g. Microsoft Office). Basic proficiency in database, calendar and email software required. Current proficiency in the use of Grants.gov, Proposal Central, NIH eRA Commons, and NSF Fastlane is required.
  • Participates in CSMC performance improvement and quality assurance processes, as needed.

Education:     

  • Bachelor of Arts or Bachelor of Science Degree.

 

Certification/License:

Certified Research Administrator preferred

 

Experience:

  • One (1) year demonstrated ability in the independent administration of research grants and contracts in a central administration office or the equivalent.  
  • Must have an informed working knowledge of the policies and procedures of granting agencies as well as the institutional purchasing, personnel and accounting systems.  
  • Analytical abilities to identify and review problem situations, make independent decisions and/or recommend solutions.  
  • Must be able to communicate to individuals at varying levels effectively verbally and in writing.  
  • A high degree of accuracy is mandatory when developing and managing budgets, projecting expenditures and recommending financial compliance solutions.  
  • Must have the ability to use a calculator, and have working knowledge of software programs described in the Essential Duties, as well as familiarity with enterprise information & reporting systems (e.g. PeopleSoft or similar).  
  • Must be able to manage an unpredictable and voluminous workload while providing quality service and meet deadlines through organization, interpersonal skills, and prioritization of activities.  
  • Ability to work within a team setting is essential.


Physical Requirements (physical abilities essential to perform the job)

Able to lift twenty-five (25) pounds.  Able to stand or walk for prolonged periods of time.  Able to handle multiple tasks, frequently with short time frames, prioritize and organize work and to complete assignments in a timely fashion.

 


 

  • Working Title: Grant and Contract Officer - Post Award
  • Department: Grant And Contract Svcs
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Academic / Research
  • Job Specialty: Contract & Grant Budgeting / Funding
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Days: 0801000-GRANT AND CONTRACT SVCS
  • Shift Type: Day
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Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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Los Angeles, California

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