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Executive Assistant - Pharmacy Administration - Full-Time (Day Shift)

Requisition # 20001266 Apply Now

Are you passionate about providing high-level administrative support to Executives? 

 

 

If your answer is yes, then this is a fantastic opportunity for you, and we want to learn more about you and your excellent experience and skills!

 

We embrace a culture of passion and dedication at Cedars Sinai, and it’s part of the reason we’ve been named one of the top ten hospitals in America’s Best Hospitals by U.S. News & World Report. Now we invite you to join us! From working with a team of outstanding healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others.

   

The Pharmacy Administration Department has an exciting and challenging opportunity for an Executive Assistant who will support the Executive Director and contribute to our mission of providing world-class healthcare.  

 

Summary of Essential Job Duties:

 

• Manage complex calendar.
• Scheduling meetings for Chief Pharmacy Officer. 
• Ensure pharmacy site licenses and necessary documents are maintained, current and readily accessible.
• Schedule meetings with a variety of individuals within and outside the organization including pharmacy, medical and nursing staff, executive management and pharmacy leaders, confirm details with all meeting participants.
• Process expense reports and internal documents.
• Prepare agenda, minutes and materials for pharmacy and interdisciplinary meetings.
• Support development presentation materials and documents using MS Office Suite.
• Collect, compile and analyze data and information. Develop reports for the Chief Pharmacy Officer to support department and organizational needs.
• Ensure manager files are current and meet regulatory requirements.
• Ensures confidentiality and controls access to sensitive information.
• Respond to department-relevant questions from internal and external contacts.
• Act as administrative liaison for the Chief Pharmacy Officer within and external to organization.
• Responsible for maintaining standards of professional ethical practice in accordance with the regulatory agencies.
• Collaborate with other assistants to support department and staff needs
• Manage additional projects as needed.

Qualifications (Education, Experience, Skills, Knowledge and Abilities):
  • High School Diploma/GED required.
  • Bachelor's Degree preferred.
  • Four (4) years of progressive professional office administration experience.
  • Relevant experience in the Executive Assistant capacity is highly preferred.
  • Proficient to advance knowledge in Microsoft Office Suite, Visio and PC operation.

    Ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for presentation/publication. 

  • Knowledge and understanding of the organization, functions, policies and procedures of the department, and the inter-relationship with the larger Cedars Sinai Health System, and the ability to apply that knowledge to the work of the office.

  •  Ability to handle multiple tasks frequently and with short timelines, problem-solve, prioritize and follow through on assignments and work independently and with minimal direction.

  • Ability to communicate professionally and effectively with executives, faculty and administrative staff, patients and representatives of public agencies and business.

  •  Excellent interpersonal, verbal and written communication skills.

  • Demonstrated ability to compose business letters, edit material and ensure correct punctuation, spelling and grammar; ability to perform simple mathematical calculations.




  • Working Title: Executive Assistant - Pharmacy Administration - Full-Time (Day Shift)
  • Department: Pharmacy Administration
  • Business Entity: Clinical & Support Services
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day
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Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

About Our Location

Los Angeles, California

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