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Senior Administrative Assistant - Pharmacy Services

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Requisition # HRC1052892

The Senior Administrative Assistant provides administrative support by performing general administrative duties as well as assisting with the oversight of special projects. Requires strong organization skills, initiative and proactive problem solving. Will have frequent interaction with executive leaders and administrative workers across the organization.

Job Duties and Responsibilities:

  • Screens and prioritizes calls and appointments; routes inquiries to other levels of the organization as appropriate. Maintains the calendar, schedules appointments and meetings, and makes travel arrangements.
  • Plans meetings and social events by coordinating meeting rooms, arranges the catering, entertainment, inviting attendees, facilitating their attendance, and ensuring that required informative materials and equipment are provided.
  • Formats, types and edit correspondence, narrative and statistical memoranda, reports, and presentation materials. Composes minutes of meetings and routine business correspondence.
  • Establishes and maintains filing system and records for the office. Prepares slides and charts, researches, captures, sorts, compiles, and coordinates information from files, from other departments and offices, from outside organizations for special reports, presentations, and information requests.
  • As needed, provides assistance to other key executive staff.
  • Distributes and disseminates information.
  • Orders supplies and arranges for equipment maintenance; Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Education:

High school diploma or GED required. Associate degree/college diploma (courses in Business, Accounting, Healthcare Administration, Communication) highly preferred.

Experience:

Three (3) years progressive experience in an Administration environment, preferably supporting executive level, required.


Working Title: Senior Administrative Assistant - Pharmacy Services
Department: Medical Services
Business Entity: Medical Network Foundation
Job Category: Administrative
Job Specialty: Administrative
Position Type: Full-time
Shift Length: 8 hour shift
Shift Type: Day

Base Pay: $23.22 - $34.83

Our compensation philosophy

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role

Diversity and Inclusion at Cedars-Sinai

We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All.

Cedars-Sinai is an Equal Employment Opportunity employer.

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.

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